Privacy Policy

We care, not only about our houses on water, but most of all we care about you. Respecting your right to privacy, know that we process your data in accordance with applicable regulations.

We would like to encourage you to familiarize yourself with our data protection rules, which are established on the basis of the Regulation (EU) 2016/678 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (RODO).

I

The administrator of your personal data, i.e. the entity that decides on the purposes and methods of processing your personal data, is Seastead sp. z o.o. with its registered office in Warsaw (01-066), 16B / U1 Burakowska Street, NIP: 5252789691, REGON: 383362640, KRS: 0000786335, hereinafter referred to as Seastead.

II

Seastead offers comprehensive apartment rental services, as well as real estate services. In fulfilling our business objectives, we process your personal data for the following purposes:

  • for the purpose of activities aimed at concluding and executing a contract (Article 6(1)(b) RODO);
  • for the purpose of sending marketing content based on your consent (Article 6(1)(a) RODO);
  • for the purpose of processing bookings you make through portals cooperating with us, i.e. Booking.com, Expedia Inc, Flatio sp. z o.o., Slowhop sp. z o.o., AlohaCamp S.A. (Article 6(1)(b) of the DPA);
  • for billing, accounting and financial reporting purposes (Article 6(1)(c) RODO);
  • in order to send the newsletter you ordered (art. 6(1)(b) RODO);
  • in order to maintain a contact form (Art. 6(1)(f) RODO);
  • in order to survey customer satisfaction, e.g. through the use of surveys;
  • in order to improve the quality of services offered by Seastead (Art. 6(1)(f) RODO);
  • for social media purposes, e.g., Facebook, Instagram, TikTok, LinkedIn (Art. 6(1)(f) RODO);
  • in order to handle complaints, requests and claims (Article 6(1)(b), (c) and (f) RODO);
  • in order to establish, assert and defend claims (Article 6(1)(f) RODO);
  • in order to keep statistics on website usage;
  • in order to process cookies (Article 6(1)(f) RODO). Seastead uses necessary cookies to enable the basic functions of the site. In addition, when conducting statistical research, marketing or recording your preferences using cookies, Seastead will obtain your consent to store cookies on your device.

III

Seastead, when recruiting and hiring employees, processes personal data for purposes:

  • in order to manage human resources – employees and associates (Article 6(a, b, c and f) RODO; Article 9(2)(a, b, h) RODO);
  • for the purpose of recruitment (Article 6(1)(a, c) RODO – regarding employee candidates); Article 6(1)(a and b) RODO – regarding associate candidates.

IV

Seastead is obliged to process your data for a legally defined period of time:

  • contracts with contractors for the time specified in the contract, necessary for Seastead to perform obligations requiring data processing;
  • financial settlements for a period of time until the expiration of data retention obligations under the law, in particular the retention of accounting documents (5 years after the year in which the legal event that obligated the issuance of the accounting document occurred);
  • to conduct marketing until you object, that is, until we are notified in the manner you have chosen that Seastead has ceased sending marketing information, or until the statute of limitations for claims;
  • recruitment up to 6 months after the end of the recruitment process, and in the case of consent given for further recruitment processes not longer than one year;
  • employment of employees in accordance with applicable laws requiring the archiving of labor law documents, i.e. we keep personnel files for a period of 50 or 10 years. The 10-year storage period for employee records applies to employees hired after 1.01.2019. For other employees, the records will be kept for a period of 50 years;
  • granted consent for marketing activities until it is withdrawn;
  • cookies for the periods indicated in Section VIII or until you object to the processing.

V

In connection with its operations, Seastead will disclose your personal data to the following entities:

  • business persons, including attorneys and legal advisors, who cooperate with Seastead in providing consulting services to Seastead clients;
  • government authorities or other entities authorized by law;
  • entities that support our operations on our behalf, including but not limited to: providers of third-party information and communication technology systems to support our operations; entities that audit our operations; an entity that provides accounting services; or entities that cooperate with Seastead in marketing campaigns, where such entities will process data under an agreement with Seastead and only in accordance with our instructions;
  • payment service providers within the meaning of the Payment Services Act of August 19, 2011, i.e. Stripe, as well as banks, in case of the need to conduct settlements;
  • the hosting company (dhosting.pl sp. z o.o.) on whose servers this website is maintained;
  • in the case of job candidates, also to online recruitment portals.

VI

The provision of data is necessary for the conclusion of contracts and settlement of business operations and for Seastead to comply with legal requirements. This means that if you want to use the services we offer, you must provide your personal data.

For the rest (in particular, it is about the processing of data by Seastead for marketing purposes), the provision of data is voluntary.

VII

In connection with the processing of your personal data, by Seastead, you have the right to:

  • access to their data and receive a copy of their data;
  • rectification (amendment) of your data;
  • deletion of your data;
  • restriction of the processing of your data;
  • portability of its data – if the legal basis for its processing is consent (Article 6(1)(a) or Article 9(2)(a) RODO) or contract (Article 6(1)(b) RODO);
  • object to the processing of its personal data – if the legal basis for the processing is a legitimate interest (Article 6(1)(f) RODO);
  • revoke consent at any time, without affecting the legality of processing carried out on the basis of consent before its revocation;

In addition, you have the right to file a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection.

VIII

Cookies

Cookies are small text files that can be used by websites so that you can use it as smoothly as possible. The law states that we can store cookies on your device if it is necessary for the operation of our website (Article 173(3) of the Telecommunications Law). For all other types of cookies, we need your consent.

Since some of the cookies we use constitute personal data, we want you to be aware of your rights under the RODO:

  • Seastead stores https requests directed to the server;
  • Your personal data will be processed to provide basic functions of our website such as navigating our website and accessing secure areas of our website. If you have given the appropriate (voluntary) consent, your data will also be processed to provide you with services, offers and communications tailored to your preferences, and to analyze website traffic and provide social features (depending on your marked preferences).

Thank you for your attention,
Seastead.